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Predicting e-mail response time in corporate customer support
Blekinge Institute of Technology, Faculty of Computing, Department of Computer Science.ORCID iD: 0000-0002-8929-7220
Telenor AB, SWE.ORCID iD: 0000-0002-0179-5090
Blekinge Institute of Technology, Faculty of Computing, Department of Computer Science.ORCID iD: 0000-0002-9316-4842
2020 (English)In: ICEIS 2020 - Proceedings of the 22nd International Conference on Enterprise Information Systems, SciTePress , 2020, p. 305-314Conference paper, Published paper (Refereed)
Abstract [en]

Maintaining high degree of customer satisfaction is important for any corporation, which involves the customer support process. One important factor in this work is to keep customers' wait time for a reply at levels that are acceptable to them. In this study we investigate to what extent models trained by the Random Forest learning algorithm can be used to predict e-mail time-to-respond time for both customer support agents as well as customers. The data set includes 51,682 customer support e-mails of various topics from a large telecom operator. The results indicate that it is possible to predict the time-to-respond for both customer support agents (AUC of 0.90) as well as for customers (AUC of 0.85). These results indicate that the approach can be used to improve communication efficiency, e.g. by anticipating the staff needs in customer support, but also indicating when a response is expected to take a longer time than usual. Copyright © 2020 by SCITEPRESS - Science and Technology Publications, Lda. All rights reserved.

Place, publisher, year, edition, pages
SciTePress , 2020. p. 305-314
Keywords [en]
Decision Support, E-Mail Time-to-Respond, Machine Learning, Prediction, Random Forest, Decision trees, Electronic mail, Forecasting, Information systems, Information use, Random forests, Sales, Communication efficiency, Corporate customers, Customer support, Customer support process, Data set, Respond time, Telecom operators, Customer satisfaction
National Category
Business Administration Computer Sciences
Identifiers
URN: urn:nbn:se:bth-20484DOI: 10.5220/0009347303050314ISI: 000621581300034Scopus ID: 2-s2.0-85090785576ISBN: 9789897584237 (print)OAI: oai:DiVA.org:bth-20484DiVA, id: diva2:1470710
Conference
22nd International Conference on Enterprise Information Systems, ICEIS 2020 Prague, Virtual, Online, 5 May 2020 through 7 May 2020
Part of project
Bigdata@BTH- Scalable resource-efficient systems for big data analytics, Knowledge Foundation
Note

open access

Available from: 2020-09-25 Created: 2020-09-25 Last updated: 2025-03-18Bibliographically approved
In thesis
1. Artificial Intelligence for Enhanced B2B Customer Lifecycle Management in Telecommunications
Open this publication in new window or tab >>Artificial Intelligence for Enhanced B2B Customer Lifecycle Management in Telecommunications
2025 (English)Licentiate thesis, comprehensive summary (Other academic)
Abstract [en]

This work investigates the integration of artificial intelligence (AI) into customer lifecycle management (CLM) with a specific focus on business-to-business (B2B) customers within the telecommunications sector. The research highlights the importance of effectively managing customer expectations and experiences across various stages of their relationship with a company, from brand recognition to potential churn. It emphasizes the need for businesses to leverage AI to enhance decision-making, personalize customer journeys, and optimize customer lifetime value to stay competitive in saturated markets. 

We conducted a literature review to provide a more complete view of AI in CLM and to identify research gaps, particularly in practical AI implementations aimed at improving customer lifecycles. The work aims to provide actionable insights and models applicable to organizations seeking to utilize AI in their CLM strategies. We employed an empirical approach to evaluate our proposed methods and AI models, which showed a good capability in predicting churn in B2B, email response time in customer service, and non-routing email detection. Throughout this work, we have taken a practical approach and based all work on real-world data to demonstrate a potential business impact.

Place, publisher, year, edition, pages
Karlskrona: Blekinge Tekniska Högskola, 2025
Series
Blekinge Institute of Technology Licentiate Dissertation Series, ISSN 1650-2140 ; 2025:05
Keywords
Artificial Intelligence, Machine Learning, Customer Lifecycle Management, Telecommunications, Buisiness-to-Business
National Category
Computer Sciences
Research subject
Computer Science
Identifiers
urn:nbn:se:bth-27615 (URN)978-91-7295-499-1 (ISBN)
Presentation
2025-05-14, C413A, Valhallavägen 1, Karlskrona, 13:15
Opponent
Supervisors
Available from: 2025-03-21 Created: 2025-03-18 Last updated: 2025-04-24Bibliographically approved

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Predicting e-Mail Response Time in Corporate Customer Support(1701 kB)1006 downloads
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Borg, AntonBoldt, Martin

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